CALIFORNIA OLIVE RANCH ANNUAL HARVEST CELEBRATION
Home Grown: Freshness Starts at the Source
Secret Supper will design, plan and execute two nights of unforgettable experiences centered on a memorable shared meal in the olive groves. Guests will be guided through an evening of interactive and communal experiences designed to be visually stunning and intimate, focused on authentically telling the story of California Olive Ranch.
With the California Olive Ranch brand direction in mind, we will work to tailor a unique, intimate, and visually immersive experience that connects curious minds through the universal language of food. Secret Supper will manage chef selection, design, and all details necessary to execute a replicable bespoke experience infused with our unique DNA: undeniable hospitality, detailed design, and luxury cuisine, all anchored by a sense of playful adventure.
SECRET SUPPER SERVICES
Creative Direction: Creating the foundational mood boards and design plans necessary to bring our shared vision to life
Venue: Working with your selected location and managing all of the logistical details
Food & Beverage: Finding an incredible bar and chef team and partnering with them to design an epic feast, with exceptional service and hospitality throughout the event
Design Team: Sourcing a talented florist, fabricator, lighting designer, and other creatives necessary to ensure your real life experience surpasses your expectations
Rentals & Equipment: Selecting beautiful items that align with our design plan and menu and managing all of the logistics surrounding drop off and pick up
Contracts: Managing agreements so that you don’t have to
Budget: Estimating costs and keeping track of expense so that you stay financially on-track
Regulation Compliance: Obtaining any required event insurance or permitting as-needed
Detailed Plans: Creation and management of a detailed event run of show to ensure you, your guests and all vendors are extremely organized and set up for success, including a thorough inclement weather plan.
Event Management: Comprehensive onsite event management and production by the Secret Supper team.
Gift Bag Support: Support in packing and delivering gift bags to hotel rooms for guests.
CHEF RECOMMENDATIONS
To offer our guests the best culinary experience, our partner chefs create menus rooted in sustainably sourced local and seasonal ingredients. Each experience is a memorable feast that celebrates the land, represents the local culture, and honors the hands that make the food possible. Our chef partners are not only purveyors of wholesome foods and magic ingredients that they transform into feasts for the senses, they also cherish an immersive experience and believe in the value of stories.
We annually source over 25 incredible Featured Chefs to be part of our renowned ticketed Supper experiences. Below are two nearby chef options we think would be a great fit as the Featured Chef for this event. Both have very impressive pedigrees and performed exceptionally well at our past Suppers. Additionally, they are highly professional and excellent collaborators. We would love to partner with either chef again but Chef Elliott feels like an exceptionally good match for the culinary experience you envision and the associated budget (Chef Bellec might be too expensive). Additionally, we excel at sourcing great talent, so we are also glad to look outside our network of past Featured Chefs to find an amazing chef to lead an awesome culinary experience.
Chef Elliot Bell is a quintessential California chef who excels at cooking elevated cuisine in any location. Elliot was the executive sous chef at The French Laundry before opening his famed St Helena restaurant, Charlie’s. We had the pleasure of partnering with Chef Elliot at our 2025 Russian River Paulée Supper.
Chef Thomas Bellec is an internationally renowned chef who brings elevated French-inspired dishes to menus across the country. He's the Chief Culinary Director for Appellation Hotels and famed Michelin-starred chef Charlie Palmer’s right-hand man. We had the pleasure of partnering with Chef Bellec at our 2025 Sonoma Supper.
ESTIMATED COSTS FOR TWO 25-GUEST CULINARY EXPERIENCES
Secret Supper Event Design and On-site Management
planning, creative direction, travel, on-site event management
Production
rentals & equipment, florals, styling elements, insurance
Luxury Restrooms
two luxury restroom trailers with generators and water, two days
Food & Beverage
chef, staffing, bar team, food costs for 3 courses and cocktail hour with passed hors d’orves
$18,000
$8,000
$4,000
$10,000
Total
$40,000
BRAND INTEGRATIONS
A branded coffee station / coffee machine stand - We love the concept of this brand moment. Since you plan for a dinner experience, coffee might not be as welcomed and this station may not be as visited. A similar concept would be a custom ice cream cart where guests can drizzle EVOO over their ice cream. We could have custom logo’d cups and spoons on color theme, etc. This would be a catered, full service and rented item customized with California Olive Ranch branding and color scheme. We envision $6,000 for this activation.
An EVOO shot station, potentially positioned as “A Homemade Healthy Boost” - We can set this station beautifully with a rented bar and shelving unit built out with olive branches and signage. We envision $3,000 to go to this integration.
A simple, elevated wooden photo frame for guests to capture photos - We love this idea and like the idea of combining the display of local California flowers and ingredients and building out this photo booth in a really beautiful and impactful way. We envision $7,000 to go to this integration with you being able to keep the wooden frame for future events.
RECOMMENDATIONS
We are confident that the above items are achievable within the estimated budget and will enable the premium experience you are hoping to achieve. Below are some considerations that would help lower costs without compromising quality.
Chef: If your goal is to keep the focus on CA Olive Ranch, a luminary chef might not be required. Sourcing a local chef who is less renowned but, highly acclaimed for producing elevated cuisine would help reduce costs by ~$2 - $4K.
Styling: Simplifying the decor to utilize the beautiful natural surroundings by foraging for olive branches, using CA Olive Ranch Olives and other onsite natural blooming elements will still enable a deeply authentic connection to the source of CA Olive Ranch and reduce costs by ~$500 - $1.5K.
Integrations: Considering there is a curated olive oil tasting component integrated into the experience, the olive oil shot station might not be necessary. Guests will still have many photo-worthy moments through the other integrations and numerous opportunities to taste CA Olive oil throughout the day. Removing this integration will save ~$3K.